Specific Functions:
- Install and implement in the region the required administrative systems – recruitment and selection, performance appraisal, personnel action and records, benefits administration, supplies and equipment procurement, recording and disposal, ground and building maintenance, and reporting- for greater work efficiency and effectiveness
- Provide administrative services and ensure continuous improvement in the delivery of services
- Provide the Regional Director with the necessary staff advice, assistance, and services on personnel action
- Manage and implement personnel actions to all employees in the regional office, except for the RD and ARD
- Provide administrative support to the Regional Director in the evaluation of performance of all SDSs and ASDSs in the region and make recommendations to CO in coordination with HRD, for appropriate personnel action
- Provide administrative support the implementation of the performance appraisal system for all employees in the region and implement reward and recognition system in coordination with the HR Division and the division chiefs or heads of units in the regional office
- Establish a mechanism to implement national policy on personnel assistance program (to recommend to CO to establish a national policy)
- Plan and manage the effective and efficient use of all personnel of the regional office in accordance with existing rules
- Implement administrative and disciplinary sanctions imposed on erring regional office personnel, and act as the coordinating unit for the implementation of an Alternative Dispute Resolution (ADR) system in the region.
- In coordination with the FTA Division, provide technical assistance to the schools division offices as regards administrative services
1. Application for Certification, Authentication & Verification (CAV)
Schedule of Availability of Service:
Monday-Friday
8:00 am – 5:00 pm NO noon break
Who may avail of the Service:
Graduates & Students of Elementary and Secondary Schools in the Region
What are the Requirements:
*For Graduates of Public High School
1. Two (2) photocopies of student’s Permanent Record (Form 137-A) and Diploma duly certified by the School Head or his/her duly authorized representative
2. Two (2) copies of Certificate of Graduation issued by the School Head
3. Two (2) copies of recent ID picture (2x2 or passport size)
*For Graduates of Private High School
1. Two (2) photocopies of student’s Permanent Record (Form 137-A) and Diploma duly certified by the School Head or his/her duly authorized representative
2. Two (2) copies of Certificate of Graduation issued by the School Head
3. Two (2) copies of recent ID picture (2x2 or passport size)
4. Special Order of Graduation
*For Undergraduates of Public and Private High Schools
1. Two (2) photocopies of student’s Permanent Record (Form 137-A) duly certified by the School Head or his/her duly authorized representative
2. Two (2) copies of Certification of year level completed
3. Two (2) copies of recent ID picture (2x2 or passport size)
*For Elementary School Graduates (Public and Private Schools)
1. Two (2) photocopies of student’s Permanent Record (Form 137-E) and Diploma duly certified by the School Head or his/her duly authorized representative
2. Two (2) copies of Certificate of Graduation issued by the School Head
3. Two (2) copies of recent ID picture (2x2 or passport size)
*For Elementary School Undergraduates
1. Two (2) photocopies of student’s Permanent Record (Form 137-E) duly certified by the School Head or his/her duly authorized representative
2. Two (2) copies of Certification of grade level completed
3. Two (2) copies of recent ID picture (2x2 or passport size)
Duration: 1 day
How to avail of the Service:
Step |
Applicant/Client |
Service Provider |
Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees |
Form |
---|---|---|---|---|---|---|
1 |
Present all requirements to the Records Section of the Regional Office |
Checks as to completeness of the requirements |
Within 10 minutes |
Administrative Officer V or authorized employee |
none |
none |
2 |
Register in the CAV Logbook |
Issues the application form to the applicant/client |
Within 10 minutes |
Administrative Aide or authorized employee |
none |
CAV application form |
3 |
Submit the accomplished Application Form with the complete required documents |
Receives and Records application with complete requirements |
Within 30 minutes |
Administrative Aide or authorized employee |
none |
none |
4 |
|
Issues claim stub indicating the date of release at DFA (five (5) working days from date of transmittal) |
Within 10 minutes |
Administrative Aide or authorized employee
|
none |
DFA Claim stub |
5 |
|
Advises applicant to claim his/her documents at the DFA on the date indicated in the claim stub |
Within 5 minutes |
Administrative Aide or authorized employee
|
none |
none |
6 |
|
Refers to encoder for numbering and preparation of CAV Form |
Within 10 minutes |
Administrative Aide or authorized employee
|
none |
none |
7 |
|
Prepares CAV form to be numbered and initialed |
Within 30 minutes |
Administrative Aide or authorized employee
|
none |
CAV Form |
|
|
Reviews and initials prepared CAV |
Within 30 minutes |
Administrative Officer V |
none |
none |
|
|
Approves/Signs the CAV |
Within the day |
Regional Director or authorized official |
none |
2. Application for Authority to Travel Abroad
Schedule of Availability of Service:
Monday-Friday
8:00 am – 5:00 pm NO noon break
Who may avail of the Service:
Officers/employees of the DepED-CAR inclusive of officials/employees/teachers at the Division/District/School Levels
What are the Requirements:
*Personal Travel
1. Indorsement from the Division Office
2. Duly accomplished/approved Form 6 (Leave Form)
3. Clearance from money and property accountabilities from the Division/District/School levels
Note: Documents should be received at the Records Section of the Regional Office at least 1 month before date of travel)
* Travels on Official Time/Business
1. Indorsement from the Division Office
2. Travel Authority Request Form A
Note: Refer to DepED Order No. 43 s. 2014, “Protocols for Travel Authority Request for Official Travel Abroad” for the process and documentary requirements
Duration: Two (2) working days
How to avail of the Service:
Step |
Applicant/Client |
Service Provider |
Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees |
Form |
---|---|---|---|---|---|---|
1 |
Present documents to the Records Section of the Regional Office
|
Stamp documents as received |
Within 10 minutes |
Administrative Aide or authorized employee |
none |
none |
2 |
Proceed to the Personnel Unit with duly stamped documents |
Evaluate supporting documents |
Within 15 minutes |
Administrative Assistant or authorized employee |
none |
none |
3 |
|
Prepares the Indorsement to the Field Office/Central Office
|
Within 10 minutes |
Administrative Assistant or authorized employee |
none |
none |
4 |
|
Approves/Signs Indorsement to the Field Office/Central Office |
Within the day |
Regional Director |
none |
none |
5 |
|
Release Documents through the Records Section |
Within 10 minutes |
Administrative Aide or authorized employee |
none |
3. Application for Retirement Under RA 8291, PD 1146, RA 660
Schedule of Availability of Service:
Monday-Friday
8:00 am – 5:00 pm NO noon break
Who may avail of the Service:
Officers/employees of the DepED-CAR inclusive of officials/employees/teachers at the Division/District/School Levels
What are the Requirements:
1. Written expression of intent to retire indicating the:
a. Desired date of retirement
b. Retirement package /mode he/she intends to avail of
2. Duly accomplished Application for Retirement and Other Social Insurance Benefits (4 original copies)
3. GSIS Policy Contract
4. Service Records indicating the effectivity of retirement
5. Certificate of Last Day of Actual Service
6. Extract of Separation
7. Clearance from Money & Property Accountability:
a. School/District/Division Office – for School/Division Personnel
b. DepED-CAR Regional Office - for Regional Office Personnel
c. DepED Central Office - for Presidential Appointees
8. Certificate of Clearance from the Division/Regional Office on any pending Administrative Case
9. Self Declaration of Pendency/Non-Pendency of Case
10. Indorsement from the Division Office
Duration: Two (2) working days
How to avail of the Service:
Step |
Applicant/Client |
Service Provider |
Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees |
Form |
---|---|---|---|---|---|---|
1 |
Present documents to the Records Section of the Regional Office
|
Stamp documents as received |
Within 10 minutes |
Administrative Aide or authorized employee |
none |
none |
2 |
Proceed to the Personnel Unit with duly stamped documents |
Evaluate supporting documents |
Within 30 minutes |
Administrative Assistant or authorized employee |
none |
none |
3 |
|
Prepares:
|
Within 20 minutes |
Administrative Assistant or authorized employee |
none |
none |
4 |
|
Prepares indorsement to the GSIS Branch Office concerned |
Within 15 minutes |
Administrative Assistant or authorized employee |
none |
none |
5 |
|
Approves/Signs Indorsement to GSIS
|
Within the day |
Regional Director or Authorized Employee |
none |
none |
6 |
|
Release Documents through the Records Section |
Within 10 minutes |
Administrative Assistant or authorized employee |
none |
4. Request for Certificate of Appearance (CA)
Schedule of Availability of Service:
Monday-Friday
8:00 am – 5:00 pm NO noon break
Who may avail of the Service:
Clients from different offices/line agencies inclusive of DepED employees
What are the Requirements:
Approved Authority to Travel
Duration: Within ten (10) minutes
How to avail of the Service:
Step |
Applicant/Client |
Service Provider |
Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees |
Form |
---|---|---|---|---|---|---|
1 |
Requests Certificate of Appearance from the Administrative Division
|
Ask for approved Authority to Travel for DepED employees, IDs for other client/s |
Within 5 minutes |
Administrative Aide or authorized employee |
none |
none |
2 |
Register information asked for in the logbook |
Sign Certificate of Appearance |
Within 4 minutes |
Chief Administrative officer or authorized employee |
none |
CA Form |
3 |
|
Issue signed Certificate of Appearance to Client/employee |
Within 1 minute |
Administrative Aide or authorized employee |
none |
none |