Specific Functions
1. Provide legal advice and render legal opinions to the Regional Director and officials of the region.
2. Draft actions/endorsements on complaints and letters for signature of the regional director in accordance with the provisions of the law and DepEd rules and regulations.
3. Evaluate complaints and conducts preliminary or fact-finding and formal investigations in administrative cases against teaching personnel within the region and employees of the regional office.
4. Conduct investigations of complaints as may be delegated by the central office.
5. Act as prosecutor in motu propio administrative cases.
6. Prepares decisions and resolutions in administrative cases.
7. Prepare review of contracts, MOAs/MOU and instruments to which the region is a party.
8. Represent the region in court cases, when deputized by the OSG.
9. In coordination with the FTA Division, provide technical assistance to the division offices as regards legal services.
10. Perform such other functions as may be delegated by the Regional Director
Services
A. Filing of Complaints/Appeals/Motions for Reconsideration
Schedule of Activity of Service:
Monday-Friday
8:00am - 5:00pm NO noon break
Who may avail of the Service:
Any person may file an administrative complaint against any DepEd Officials at the Regional Office and against teaching personnel from the different divisions.
What are the Requirements:
Filing of Complaint
1. Full name and address of the complainant
2. Full name and address of the person complained of, as well as his position and office in the Department of Education
3. A narration of the relevant and material facts which show the acts or omissions as allegedly committed by the person
4. Certified true copies of documentary evidence and affidavits of his witnesses, if any
5. Certificate of Non-Forum Shopping
6. Complaint shall be under oath
Filing of Appeals
1. Notice of appeal
2. Appeal Memorandum (3 copies)
3. Proof of payment of the appeal fee
Filing of Motions for Reconsideration
1. Motion for Reconsideration
Duration:
Filing of complaints – 30 minutes
Filing of appeal – 30 minutes
Filing of Motions for Reconsideration – 10 minutes
Filing of cases
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity |
Person in Charge |
Fees |
Form |
|---|---|---|---|---|---|---|
|
1 |
File the complaint along with the requirements at Office of the Regional Director |
Receive the complaint and other documents, ifany |
Within 10 minutes |
Receiving clerk/ authorized employee (Records /Legal) |
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2 |
Received the copy of documents/complaint filed |
Issue the receiving copy of the client |
Within 10 minutes |
Receiving clerk/ authorized employee (Records ) |
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3 |
|
Forward the complaint to the Regional Directors Office |
Within 10 minutes |
Authorized employees (Secretary of the RD) |
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4 |
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Endorse to Legal Unit to prepare draft of the actionable document |
Within 1 day |
Authorized employee |
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5 |
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Forward to the ARD’s Office for review and initial and returned to the office of the RD for signing of endorsement/actual signing |
Within 2 days |
ARD & RD |
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6 |
|
Returned to the Legal Unit for photocopying and complete attachments if any |
Within 30 minutes |
Authorized employee (ADAS 1) |
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7 |
|
Forward to Records section for releasing |
Within 1 day |
Releasing authorized employee (Records) |
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Filing of Appeals
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees |
Form |
|---|---|---|---|---|---|---|
|
1 |
File the appeal along with the requirements at Office of the Regional Director |
Receive the notice of appeal/appeal memorandum and other documents, if any, and require the client to pay the filing fee |
Within 10 minutes |
Receiving clerk/ authorized employee (Records /Legal) |
|
|
|
2 |
Pay to the cashier |
Process payment and issue Official Receipt (O.R.)
|
Within 10 minutes |
Cashier |
P300.00 |
|
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3 |
Return to the receiving office. Present O.R.
|
Receive Proof of Payment (O.R.) and the appeal |
Within 5 minutes |
Receiving clerk/ authorized employee |
|
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4 |
Receive the receiving copy of the appeal
|
Issue copy of the appeal filed to the client |
Within 5 minutes |
Receiving clerk/ authorized employee |
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5 |
|
Forward to the Appeal filed to the Office of the Regional Director |
Within 30 minutes |
Authorize employee |
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6 |
|
Endorse to Legal Unit for appropriate action |
Within 1 day |
Authorized employee (Secretary of RD) |
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|
Filing of Motion for Reconsideration
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees |
Form |
|---|---|---|---|---|---|---|
|
1 |
File the motion for reconsideration at Office of the Regional Director |
Receive the motion for reconsideration and issue the receiving copy to the client |
Within 10 minutes |
Receiving clerk/ authorized employee (Records /Legal) |
|
|
|
2 |
|
Forward to the Motion for econsideration filed to the Office of the Regional Director |
Within 10 minutes |
Authorized employee |
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3 |
|
Endorse to Legal Unit for appropriate action |
Within 1 day |
Authorized employee |
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B. Application for Correction of Entries of School Records
Schedule of Availability of Service:
Monday – Friday
8:00 a.m. – 5:00 p.m. NO noon break
Who May Avail of the Service?
Private individuals who studied in the Elementary and Secondary Schools
What are the Requirements?
- Original Birth Certificate, with attached official receipt, issued by the Philippines Statistics Authority (PSA), formerly National Statistics Office (NSO), within 24 months from Application. If there is no Certificate of Live Birth, proof of loss or non-availability thereof, duly attested by the Local Civil Registrar concerned and/or the Civil Registrar General, together with the Baptismal Certificate of the student.
- Joint Affidavit of two (2) disinterested persons attesting to the fact, among others, that the applicant and the student with the incorrect name(s)/entries refer to one and the same person.
- Affidavit of the student if of legal age, or that of the parents or guardian, if still a minor, explaining the circumstances that led to use of the assumed/erroneous name or incorrect entry(ies), and attesting the same fact as called for in No.2 hereof.
- Letter-request for correction of name or school entry(ies), addressed to the Regional Director specifying the schools attended/graduated from Elementary to Secondary, as the case maybe, and the name(s)/entries used.
- School records bearing the erroneous name/entry: e.g. Diploma, Transcript of Record or Registration Card (any one of these school records will suffice except that when there are several name(s) appearing in the school records, each school record bearing different names must be submitted for purposes of verification and identification of the student requesting for correction of his/her name/entries).
- Certification from the School Head justifying the incorrect name/entries (Elementary and Secondary).
- Certification of the Atty. III or Administrative Officer or the Supervisor-In-Charge of Private Schools noted by the Schools Division Superintendent, attesting to the fact that they have validated all the documents submitted by the applicant.
- Processing fee (P 30.00)
Duration:
How to avail of the Service?
|
Step |
Applicant/Client |
Service Provider |
Duration of Activity (Under Normal Circumstances) |
Person in Charge |
Fees |
Form |
|---|---|---|---|---|---|---|
|
1 |
Secure a Certification from the School Head justifying the incorrect entry(ies) in the school records |
School Head issues the Certification |
Within 30 minutes |
School Head |
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|
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2 |
Submit all the required documents to the Division Office |
Attorney III or in his absence, the Division Administrative Officer or the Supervisor In-Charge of Private Schools shall issue a Certification as to the reality of documents submitted, noted by the Schools Division Superintendent, upon verification of said documents. |
Within 30 minutes |
Attorney III or in his absence the Division Administrative Officer of the Supervisor In-Charge of Private Schools |
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|
3 |
Applicant may opt to hand carry all the documents required/needed including the Certification from the Division Office to the Regional Office |
The Division Office shall send all the required documents and the Certification to the Regional Office thru the Legal Unit. |
Within 3 days from receipt of the supporting documents. |
Divisions Record Officer/ Liaison Officer/Applicant |
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4 |
Records/Legal Unit receives the documents, evaluates the same, and drafts a Resolution. |
Within 1 day from receipt. |
Legal Assistant II |
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5 |
|
Review and Affix initials on the draft Resolution. |
Within 1 day from receipt. |
Attorney IV |
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6 |
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Forward to the Office of the Assistant Regional Director for review and initials and forwarded to the Office of the Regional Director for signature of Resolution/actual signing |
Within 2 days from receipt. |
ARD and RD |
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7 |
|
Forward to the Cashier for collection of payment |
Within the day of Actual Signing |
Cashier of the Regional Office |
P30.00 |
|
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8 |
|
Forward to Records Section of the Regional Office for releasing |
Within the day of Actual Signing |
Records Section |
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9 |
Get photocopy of the signed Resolution and advised to secure corrected document record from the school. |
Released the signed Resolution to the Schools Division, Applicant and the concerned School/s. |
Within the day of Actual Signing |
Records Section |
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